Please read and sign our Data Sharing Agreement 👇🏻

In line with GDPR..

It is good practice for us to share our data sharing agreement before you join the Smart School Councils.

So pop your name in below once you’ve given it a read ⤵️

Data Sharing Agreement 

This Data Sharing Agreement (the Agreement) reflects the reasons, processes and procedures for sharing Personal Data. It was signed in May 2018.

Parties to the sharing of Personal Data

Smart School Councils, 86-90 Paul Street, London, EC2A 4NE

Outlandish, 149 Fonthill Rd, London N4 3HF

Review of Agreement

This Agreement will be reviewed Annually. The date of the next review is in May 2023. 

The person responsible for instigating this review is Greg Sanderson, Co-Founder, Smart School Councils.

Purpose/reason for sharing and benefits:

Purpose/reason: To ensure schools can help to support pupils who lead class meetings, those who suggest actions are supported, and for schools to track involvement.

Benefits for school: To ensure individuals who suggest actions are supported, and for schools to track involvement.

Sharing personal data provides improved service provision for schools. Using the Class Meeting Tool, they can track involvement who has had an idea for a project and can support that individual to make it happen.

Details of the type/s of data to be shared:

Data type/description: First name, class/form group, school

Data storage used:

Database/storage medium: AWS RDS MySQL Database

Location: Ireland

UK only: Smart School Councils information management systems

Consent/legal basis

No sensitive data is being shared or collected. 

In line with the Data Protection Act, 1998, Schedule 2, it is fair and lawful for schools to provide data which allows them to improve educational provision and outcomes.

How can individuals be informed of the sharing of data

Smart School Councils Privacy Policy for schools

Data storage and transfer

Software format/s used e.g. Word, Excel, CSV etc.

All data stored in a MySQL Database. Data available to download as a CSV.

Encryption

Encrypted in line with Outlandish and Smart School Council Security Policy. CSVs downloaded over secure (HTTPS) connections only.

All communication will be by email, rather than using memory sticks.

Data quality statement

Smart School Councils is responsible for ensuring information is entered accurately into their systems.

Frequency, retention and monitoring

Frequency of data sharing: On an ad hoc request basis

Smart School Councils is responsible for maintaining files and data. Files are retained for the period of the membership plus one year.

Monitoring

Smart School Councils will be responsible for ensuring staff are aware of this Agreement. Regular monitoring of processes is undertaken as part of staff development.

Data security management

Information Security Breaches (ISBs): The school will inform Smart School Councils immediately any ISB involving transferred information is discovered by emailing hello@smartschoolcouncils.org.uk

Smart School Councils Data Protection Officer will be responsible for coordinating activity in relation to any ISB and for updating this protocol as necessary

Training

Smart School Councils will be responsible for ensuring staff are aware of this Agreement through electronic updates and team meetings

Subject Access Requests

Smart School Councils will process SARs in accordance with information management and data protection policies and procedures. Individuals are informed about information sharing through the Privacy Statement for our Customers.

Authorised Agreement

I the undersigned certify that the Personal Data will not be disclosed to unauthorised persons and will be used only for the stated purpose/s.

The Data and their Purposes of Use are Notified under the Data Protection Act 1998 and my organisation/company is committed to compliance with the Data Protection Principles. 

Name: Greg Sanderson

Signature: G. Sanderson

On behalf of: Smart School Councils